Key Updates to Workload Factors (Kaplan Award)
The recent Kaplan Award introduced important changes, particularly affecting how time is attributed for Complementary Functions and Evaluation and Feedback, effective January 1, 2026.
- Complementary Functions: Increased Minimum Allowance
Complementary functions are tasks appropriate to your professional role as a teacher, assigned by the College, with hours attributed on an hour-for-hour basis.
Effective January 1, 2026, the minimum allowance for complementary functions has increased from six hours to seven hours per week. This seven-hour minimum is now specifically attributed as follows:
* 5 hours Routine Out-of-Class Assistance to Individual Students
* 2 hours Normal Administrative Tasks (ADM/RTN
Note on High Student Loads: If you have an unusually high number of students (more than 260) in your total course load and feel the five hours for out-of-class assistance is insufficient, you should discuss this with your supervisor. If agreement is not reached on how best to manage the situation, you are attributed an additional 0.015 hour for every student exceeding 260.
- Evaluation and Feedback: Change to Essay/Project Factor
The workload formula attributes weekly hours for evaluation and feedback based on the type of evaluation and the class size.
Effective January 1, 2026, the evaluation factor for “Essay or project” has been increased from 1:0.030 per student to 1:0.035 per student. This means that for courses relying heavily on essays, essay-type assignments/tests, projects, or student performance assessments compiled outside teaching contact hours, you will receive a slightly greater attribution of evaluation hours.
- New Preparation Credit for Delivery Mode
In the Preparation section of your SWF, preparation credit is designated by type (New, Established A, B, Repeat A, B).
Effective for the 2026-2027 academic year, the definition of a “New” course preparation (attracting the 1:1.10 ratio) will also include courses where you are teaching for the first time in a new delivery mode as assigned by the College.
Reviewing your SWF carefully, especially noting these updated attribution minimums and factors, ensures that your workload accurately reflects the demands of your teaching assignments. Should you have concerns that cannot be resolved with your supervisor, remember you have the right to refer the proposed workload to the College Workload Management Group (WMG).